ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
Crime and Disorder
1) A Closed-Circuit Television (CCTV) system will be operational at the premises at all times when licensable activities are being carried out and at any other times when members of the public are present on the premises.
2) The CCTV system will cover all areas of the premises occupied by the public under the terms of the licence (licensed areas), including corridors and stairways (excluding WCs and changing rooms).
3) The CCTV system will cover the main entrance/s and exit/s and designated emergency egress routes from the premises.
4) The CCTV system will cover all external areas of the premises occupied by the public, i.e. queuing areas, beer gardens, smoking areas and car parks.
5) The location of CCTV cameras are identified on the site plan of the premises. No amendments to the locations of the cameras will be made without prior consultation with Dorset Police and the Licensing Authority
6) The CCTV system will be of a resolution quality which will enable the identification of persons and activities, and other fine details such as vehicle registration number plates in any light condition.
7) The CCTV system will contain the correct time and date stamp information.
8) The CCTV system will have sufficient storage retention capacity for a minimum of 31 days’ continuous footage.
9) The CCTV footage will be controlled and kept in a secure environment to prevent tampering or unauthorised viewing. A record will be kept of who has accessed the system, the reason why and when. This record must be made available to Police/Licensing on request.
10) A designated member/members of staff at the premises will be authorised to access the CCTV footage and be conversant with operating the CCTV system. At the request of an authorised officer of the Licensing Authority or a Responsible Authority (under the Licensing Act 2003) any CCTV footage, as requested, will be downloaded immediately or secured to prevent any overwriting. The CCTV footage material will be supplied, on request, to an authorised officer of the Licensing Authority or a Responsible Authority with the absolute minimum of delay.
11) The CCTV system will be capable of securing relevant pictures for review or export at a later date.
12) The CCTV system will be adequately maintained and be capable of transporting recorded material onto a removable media.
13) The CCTV system replay software must allow an authorised officer of the Licensing Authority or Responsible Authority to search the picture footage effectively and see all the information contained in the picture footage.
14) It must be possible to replay exported files immediately e.g. no re-indexing of files or verification checks.
15) Persons entering or re-entering the premises may be searched at random by an SIA trained member of staff and monitored by the premises CCTV system.
16) 1 (one) x SIA door staff FRIDAY from 23:00 hours (11pm) until close of business shall wear Hi Visibility jackets/covers when on duty at all times (colour of your choice.
17) 1 (one) x SIA door staff SATURDAY from 2200 hrs (10pm) and a further 2 (two) x SIA door staff from 2300 hrs (11pm) OR MIDNIGHT until close of business (seasonal dependant/changes)
18) Bank Holiday SUNDAYS apply to the above.
19) All staff engaged outside the entrance to the premises, or supervising or controlling queues, shall wear high visibility jackets or vests.
20) The Premises Licence Holder (PLH)/Designated Premises Supervisor (DPS) will ensure that a ‘Daily Record Register’ is maintained on the premises by the door staff.
21) The Daily Record Register will contain consecutively numbered pages, the full name and registration number of each person on duty, the employer of that person and the date and time he/she commenced duty and finished duty (verified by the individual’s signature).
22) The Daily Record Register will be retained on the premises for a period of twelve months from the date of the last entry and made available to an authorised officer from the Licensing Authority or Police on request.
23) Security staff/designated supervisors will be familiar with the premises policy concerning the admission, exclusion and safeguarding of customers whilst in the premises.
24) All external fire exit doors shall be fitted with sensor alarms and visible or audible indicators to alert staff when the doors have been opened.
25) The PLH/DPS will ensure that an Incident Report Register is maintained on the premises to record incidents such as anti social behaviour, admissions refusals and ejections from the premises.
26) The Incident Report Register will contain consecutively numbered pages, the date time and location of the incident, details of the nature of the incident, the names and registration numbers of any door staff involved or to whom the incident was reported, the names and personal licence numbers (if any) of any other staff involved or to whom the incident was reported, the names and numbers of any police officers attending, the police incident and / or crime number, names and addresses of any witnesses and confirmation of whether there is CCTV footage of the incident.
27) The Incident Report Register will be produced for inspection immediately on the request of an authorised officer from the Licensing Authority or Police.
28) A policy for searching patrons at the entrance to premises will be adopted and prominently displayed on the premises.
29) The PLH/DPS will inform Dorset Police as soon as possible of any search resulting in a seizure of drugs or offensive weapons.
30) A suitable purpose-made receptacle for the safe retention of illegal substances will be provided and arrangements made for the safe disposal of its contents as agreed with Dorset Police.
31) Notices will be prominently displayed at the entrances of the premises which state:
Random searches will be conducted as a condition of entry to premises;
Incidents of crime and disorder will be reported to the police and a full recorded entry will be made in the incident report register.
Entry to the premises will be refused to any person who appears to be drunk, acting in a threatening manner or is violent; or appears to be under the influence of drugs.
entry will be refused to any person who has been convicted of an offence of drunkenness, violent or threatening behaviour or the use or distribution of illegal substances
32) There will be a communication link via radio to other venues in the town centre. This will be the system recognised by Weymouth and Portland Borough Council, West Dorset District Council and Dorset Police.
33) A radio communication link will be kept in working order at all times when licensable activities are taking place.
34) The radio communication link will be available to the Designated Premises Supervisor or other nominated supervisor and be monitored by that person at all times that licensed activities are being carried out.
35) Any police instructions or directions given via the radio link will be complied with whenever given.
36) All incidents of crime or disorder will be reported via the radio link to an agreed police contact point.
37) The PLH/DPS staff will ask for proof of age from any person appearing to be under the age of 25 who attempts to purchase alcohol at the premises.
38) The PLH/DPS staff will ask for photographic identification in the form of either a passport, EU photographic driving licence or PASS accredited identification, from any person appearing to be under the age of 25 who attempts to purchase alcohol at the premises.
39) A log shall be kept detailing all refused sales of alcohol. The log should include the date and time of the refused sale, a description of the person refused, why they
were refused (e.g. no ID, fake ID) and the name of the member of staff who refused the sale. The log shall be available for inspection at the premises by the police or an authorised officer of a Responsible Authority (Licensing Act 2003).
40) Glass and Bottles
Drinks, open bottles and glasses will not be taken from the premises at any time. Empty bottles and glasses will be collected regularly and promptly. Glass and other sharp objects will be stored and disposed of using tamper proof receptacles. Receptacles will be secured and not accessible to the customers.
41) The PLH/DPS will prominently display notices which inform customers that open bottles or glasses may not be taken off the premises.
42) Plastic or toughened polycarbonate (or similar) glasses/bottles will be used in all outdoor areas.
43) Plastic or toughened polycarbonate (or similar) glasses/bottles will be used when requested by Dorset Police (e.g. football match days or at certain times i.e. after 23:00 hours).
44)The PLH/DPS will belong to a recognised trade body or Pub Watch Scheme where one exists, whose aims include the promotion of the licensing objectives.
45) The PLH/DPS will operate to a written dispersal policy which ensures the safe and gradual dispersal of customers from the premises. The policy will be agreed with Dorset Police. The PLH/DPS will ensure that staff receive training on the policy and a record of training shall be kept/made available to an authorised officer upon request.
Public Safety
46) The number of persons permitted in the premises at any one time (including staff) shall not exceed 250 persons.
47) Before opening to the public, checks will be undertaken to ensure all accesses to the premises are clear for emergency vehicles. Hourly checks will be undertaken when the premises are open.
48) Written records of all accidents and safety incidents involving members of the public and/or staff will be kept. These will be made available at the request of an authorised officer.
49) During opening hours the cellar door must be kept locked or supervised to prevent unauthorised access by the public.
50) A suitably trained and competent person must ensure daily safety checks of the premises, decorative and functional fixtures, floor surfaces and equipment (including electrical appliances) to which the public may come into contact are undertaken. Records of these safety checks must be kept and made available for inspection by an authorised officer.
51) Empty bottles and glasses will be collected at least hourly, paying particular attention to balcony areas and raised levels.
52) A written spillage policy will be kept to ensure spillages are dealt with in a timely and safe manner. All staff will be made aware of the policy.
53) A suitably trained First Aider or appointed person to deal with first aid issues will be provided at all times when the premises are open.
54) First Aid equipment and materials adequate for the number of persons on the premises will be available on the premises at all times. All staff will be made aware of first aid location.
55) A procedure for dealing with unwell members of the public will be in place including those who appear to be affected by alcohol or drugs. Staff will be appropriately trained in such procedures.
Prevention of Public Nuisance
56) Licensable activities will be conducted and operated so as to prevent the transmission of audible noise or perceptible vibration through the fabric of the building or structure to adjoining properties.
57) Noise from a licensable activity at the premises will be inaudible at the nearest noise sensitive premises.
58) There will be no external loudspeakers.
59) All windows and external doors shall be kept closed after during all hours, or at any time when regulated entertainment takes place, except for the immediate access and egress of persons.
60) A direct telephone number for the manager at the premises shall be publicly available at all times the premises is open. This telephone number is to be made available to residents and businesses in the vicinity.
61) Bottles will not be placed in any external receptacle after 02.00 hours and before 07.00 hours to minimise noise disturbance to neighbouring properties.
62) No deliveries to the premises shall be arranged between 23:00 hours and 07:00 hours.
63) All waste shall be properly presented and placed out for collection no earlier than 30 minutes before the scheduled collection times.
64) There shall be no admittance or re-admittance to the premises after 03:00 hours.
65) Patrons permitted to temporarily leave and then re-enter the premises, e.g. to smoke, shall not be permitted to take drinks with them.
66) The PLH/DPS will adopt a “cooling down” period where music volume is reduced towards the closing time of the premises e.g. for the last hour of opening.
67) The pavement from the building line to the kerb edge immediately outside the premises, including gutter/channel at its junction with the kerb edge, shall be swept and or washed, and litter and sweepings collected in accordance with the business’s refuse storage arrangements.
68) No advertisements of any kind (including placard, poster, sticker, flyer, picture, letter, sign or other mark) that advertises or promotes the establishment, its premises, or any of its events, facilities, goods or services shall be inscribed or affixed upon the surface of the highway, or upon any building, structure, works, street furniture, tree, or any other property, or be distributed to the public.
69) Clear and legible notices will be displayed at exits, car parks and other circulatory areas requesting patrons to leave the premises quietly having regard to the needs of local residents, in particular emphasising the need to refrain from shouting, slamming car doors, sounding horns and loud use of vehicle stereos and anti-social behaviour.
70) 1 - 3 SIA Registered door staff will be employed and used to manage queues and ensure queues are restricted to cordoned areas to prevent them obstructing footpaths and spilling out onto roads, and to keep noise and obstructions away from residential property.
71) The premises supervisor and any door supervisors will monitor the activity of persons leaving the premises and remind them of their public responsibilities where necessary.
Protection of Children from Harm
72) People under 18 years of age will be allowed on to the premises between 09.00hrs and 22.00hrs when accompanied by an adult.